Important Information

Step 1 and Step 2 Elective Credit

Students may receive 2 weeks’ credit for each, but must register in Empower before the exam. Required documentation will be outlined in an email sent by Lauren Linkowski and Jillian Palmer. Be sure to read it thoroughly and complete all steps before your exam.

Registration for Elective Credit

Important: Each type of elective has a different registration process. All registration steps must be completed before the elective start date to get elective credit. Retroactive credit will not be applied.

Electives and Required Courses and Clerkships

Electives cannot be taken during a required clerkship or course, including InFocus. Elective duties are not an excused absence from a clerkship or course and should not be requested.

Electives During Vacation/Interviews

Students can take electives during their vacation or residency interview time.

Electives and Absences

While students do not have to formally submit an absence during an elective, absences should be relayed to the specific elective director and any other team members.

Scholary Year (SY) and Leave of Absence (LOA) Students

Students on a Scholarly Year or Leave of Absence are not eligible to participate in MD program course work and cannot accrue elective credit.

MD/PhD Students

MD/PHD Students

MD/PhD students who are in the PhD phase of their training may be granted a maximum of four (4) weeks of clinical elective credit for participation in the EHHOP Physician Scientist Track. In addition, students may receive one (1) week of clinical elective credit for completing the MD-PhD Clinical Refresher Course conducted prior to re-entry into the clinical curriculum.

• Students must be matriculated in the ISMMS Graduate School and eligible to participate in coursework

• Students must meet the prerequisite(s) for the elective and have the approval of the faculty elective director and PhD program

Remediation Elective Credit

Students cannot receive elective credit for remediation work.

Electives Performance Evaluations

An elective is considered complete and eligible for credit once your evaluation is submitted and a grade is recorded.

At the end of your elective, you’ll receive a pre-populated Jotform link via email from Juliette Wertz. To initiate the grading process, you’ll be asked to enter the following information:

• First and last name

• Life number

• Email address

• Elective type (clinical, clinical tailor-made, research, away)

• Evaluator’s name and email (must be the faculty member who is directly evaluating you, which may differ from the elective director listed in the catalog)

Once submitted, your evaluator will receive an automated email prompting them to complete your evaluation. Weekly reminders will be sent until the form is submitted. When complete, both you and the Registrar’s Office will receive a confirmation email, and the grade will be recorded on your transcript. Please ensure all information is accurate, especially your evaluator’s name and email address. Errors will delay grading.

The electives are graded using criterion-based grading. Non-clinical/Research electives are graded Pass/Fail. Clinical Electives are graded Pass/Fail/Honors. To achieve a grade of Honors for a Clinical elective, students must demonstrate honors-level performances in 3 out of 5 of the criteria. If a student receives a fail-level performance on any of the criteria, they will fail the elective.

One45 Evaluations

Students are highly encouraged to complete an evaluation of each elective they take. About a month after a student completes an elective, they will receive an email with a link to complete a One45 evaluation of the elective.

• Students should complete this evaluation for every elective they complete (clinical, global health, non-clinical/research, longitudinal, and away)

• These evaluations help the Curricular Affairs team ensure quality control of our electives

• All evaluations students complete are anonymous

• Elective directors only receive these anonymized evaluations if there are at least three completed. Otherwise, they do not receive the evaluation